Section I: ORGANIZATION & ADMINISTRATION OF THE UNIVERSITY
Section II: FACULTY RESPONSIBILITIES AND RELATIONSHIPS
Section III: AIDS TO TEACHING AND RESEARCH
Section IV: APPOINTMENT, COMPENSATION, LEAVES, AND TERMINATION OF SERVICE
Section V: UNIVERSITY POLICY STATEMENTS
Section III: AIDS TO TEACHING AND RESEARCH
Table of Contents
3.1 Faculty Communications
To coordinate efforts of various divisions of the University, numerous lines of communication have been developed. Among the standard forms of coordination are the general faculty meetings, faculty meetings held periodically on other levels, faculty and staff orientation meetings, staff conferences held on all levels, regular communications from the President and Provost, publication of the faculty and student directories, the distribution of On Campus ( the official weekly news bulletin of the University which publishes announcements and information of value and interest to the faculty), and the Times-Delphic (the student newspaper), the distribution of the Faculty Senate minutes to all faculty and Senate members, and the distribution of the minutes of the faculty.
In addition,the Academic Charter and the Faculty Manual are designed to serve as companion instruments of communication, bringing together much of the policy and many of the procedures and guidelines of the University. Other publications include the Student Handbook, Business Procedures Manual, and the handbooks or manuals of the individual Colleges or Schools. Most of these documents are available on the Drake University website: http://www.drake.edu
3.21 Cowles Library
Information about Cowles Library policies and procedures is available online at:
http://www.lib.drake.edu/site/aboutCowles/policies.php3.211 Partnering with the Library
Librarian liaisons are assigned to each college. Faculty members are encouraged to contact their liaisons for assistance, or to arrange for an in-depth orientation to services from a Library Faculty member.The Cowles Library Web Page is at http://www.lib.drake.edu/
See Collection Development Policy, Section IX: http://www.lib.drake.edu/site/aboutCowles/cdpolicy04.pdf3.212 Information Literacy
Cowles Library provides a number of services to promote the development of Drake students’ critical information skills. The Library Instruction Coordinator is responsible for the development and delivery of library use training at all levels. Two classrooms are available in the Library to support information literacy instruction. More information is available at: http://www.lib.drake.edu/site/services/instruction.php3.213 Reference Services and Information Commons
Information on reference services and other assistance available through the Information Commons is at: http://www.lib.drake.edu/site/services/reference.php3.214 Library Card
Faculty and staff members of the University use their Drake identification cards to check out Cowles Library materials.3.2141Confidentiality
All library transactions involving circulation of materials and interlibrary loans are considered confidential records. The full statement of confidentiality policy is available at: http://www.lib.drake.edu/site/aboutCowles/policies-confidentiality.php3.215 Borrowing Privileges
See http://www.lib.drake.edu/site/aboutCowles/policies-Access.php3.216 Interlibrary Loans
Interlibrary loan information is on the Cowles Library website at:
http://www.lib.drake.edu/site/services/ill.php3.217 Course Reserves
Cowles Library offers both traditional reserves service, and electronic [E-reserves] services where journal articles, web pages and other electronic documents, links to electronic books, and course materials (syllabi, etc.) may be placed on e-reserves.
For traditional reserves, see http://www.lib.drake.edu/site/services/circulation-reserve.php
Access E-Reserves at: http://ereserves.lib.drake.edu/eres/3.218 Library Acquisitions
Allocations for the purchase of Library materials are determined annually and are dependent upon the University’s annual budget allocation to the Library. See http://www.lib.drake.edu/site/aboutCowles/cdpolicy04.pdf3.219 Gift Policy
Cowles Library’s Collection policies on acceptance of gifts are included in its Collection Development Policy, Section VIII: http://www.lib.drake.edu/site/aboutCowles/cdpolicy04.pdf3.221 Borrowing Privileges
Faculty and staff members from all areas of the university may use their Drake identification cards to check out the circulating materials in the Law Library. Detailed information about circulation policies may be obtained from staff at the Information Desk (271-3189).3.222 Library Hours
Library hours are posted at: http://www.law.drake.edu/library/default.aspx?pageID=libHoursChanges in the library hours for finals, holidays, breaks, and summer sessions will be posted at the library entrance and on the Law Library's Web page. Hours are also available by calling the library's Information Desk (271-3189).
3.223 Reference Services
During all library hours, staff members are available to answer questions about the library and help locate library materials. Librarians are also available to provide in-depth assistance with materials and reference questions on Monday through Thursday from 8 a.m.-9 p.m. and on Friday from 8 a.m.-4:30 p.m. (During summer session and when classes are not in session, reference services are available 8 a.m.-4:30 p.m.) A number of research guides are also available at the Reference Desk or on the Law Library's Web page: http://www.law.drake.edu/library.
3.3 Educational Facilities and Scheduling
3.31 Office Facilities
Offices are provided for all full-time faculty members. These facilities typically contain standard office furniture and equipment, including a file cabinet, bookshelves, desk, and chair. Also made available to faculty members are a personal computer, photo copying equipment, miscellaneous supply items, and other office facilities. All faculty offices are equipped with telephones, to be used primarily in transacting University business, and a Drake University Telephone Directory.3.32 Scheduling of University Facilities
Student Records and Academic Services, using ASTRA, schedules classrooms during the day and evening, and will assist in the coordination of the use of classroom space at other times. Some specialized spaces are priority scheduled by specific academic units. Olmsted Center space is scheduled by the Olmsted Center.Guidelines for Facilities use and fees and specific building contact numbers appear at: http://www.drake.edu/busfin/buildingsgrounds/facilitiesuse.html
3.33 On-Campus Conferences, Institutes, and Workshops
Drake University has available classrooms, conference rooms, dormitory facilities, dining facilities, etc. to accommodate various events, meetings and continuing education programs. Faculty members are encouraged to develop conferences, institutes and workshops with the approval of the dean of their college/school and then to coordinate the proposal with the appropriate university personnel.3.34 Fees for Facilities Use
Charges and fees for conferences, institutes and workshops held on the Drake University campus are set in consultation with the appropriate Dean and the Office. [This policy and procedures is being examined by the President’s Cabinet.]
3.41 Academic computing
The mission of the Office of Information Technology’s Academic Computing department is to provide Drake faculty with the information technology leadership, services and support needed to achieve the University's teaching and research goals.a. Academic Computing is located in Carnegie Hall, where there is a Help Desk (helpdesk@drake.edu) with telephone support (3001). More information is available at: http://www.drake.edu/it/help/
b. Instructional Technology consulting is available on both pedagogy and technology, including the use of the Blackboard learning management system, and development of multimedia software. Workshops are offered on a range of relevant pedagogical and technical topics, and one-on-one instruction is available.
See: http://www.drake.edu/it/policies/
c, Academic Computing supports a PC lab with an instructor station (Carnegie 3), and a Multimedia Development Lab with high-end PC and Mac hardware and software. Both may be reserved and assistance in learning to use the facilities is available. http://www.drake.edu/it/services_support/
d. Academic Computing offers free media with the latest versions of several common types of software and operating systems. Contact Academic Computing for additional information.
A full listing of all OIT’s services, including those specifically for faculty, is on the web at http://www.drake.edu/it
3.42 Drake Telemedia Center (DTC)
The Drake TeleMedia Center provides audio/visual (A/V) equipment to Drake faculty and staff, as well as the following services: Video and multimedia production, DVD authoring and burning, Electronic systems & classroom design and installation, Technology training, Audio/Video teleconferencing.DTC is the central programming point for The College Channel, seen citywide on cable channel 46. Residence Life Cinema and CampusNet teletext, both on-campus cable services, are also programmed and maintained by DTC. DTC provides multimedia and IT support to the School of Journalism and Mass Communication and the College of Business and Public Administration under the School of Management andCommunication structure. For further information see: http://www.drake.edu/dtc/dtcmain.html
3.43 Telecommunications
The mission of the Telecommunications Department is to provide telecommunications services to the University community. Information about Drake Telecommunications and services offered is available at: http://www.drake.edu/it/telecomm/
3.5 Academic Resources and Student Services
3.51 Philosophy
All students must be empowered to take responsibility for their own academic success as well as to take advantage of opportunities offered inside and outside the classroom to enhance their intellectual and personal development.The focus of academic assistance is not on remediation or short-term solutions to course-specific problems, but on assisting students with strategies to help develop their own sense of purpose; thereby, empowering them to take more responsibility for their academic success and personal development. There is an emphasis on enhancing students’ intrinsic motivation toward their studies, developing decision-making and goal-setting strategies applicable to all classes, and helping students make connections between their current academic experiences and their professional and lifelong learning aspirations.
3.52 Academic Assistance Offerings
Instead of identifying high-risk students, traditionally difficult courses are identified and assistance is offered to students in acquiring skills necessary in the course as well as other appropriate study skills that can be used in other classes. Student-led study groups and one-on-one assistance in lab settings are offered outside the classroom in various locations on campus. The academic departments determine the offerings and select the students who serve as peer facilitators. The academic departments and the Office of the Provost annually review the academic assistance offerings and make necessary adjustments to best accommodate the needs of the students.For a list of Academic Resources go to the Academic Assistance: Resources website at: http://www.drake.edu/acadassist/resources/
For general guidelines, additional assistance with time management and studying efficiently, visit the Academic Assistance website: http://www.drake.edu/acadassist
3.53 Student Disability Services
Student Disability Services are intended to help students with disabilities succeed in their pursuit of higher education. Information about disability services, policies and procedures is available at
http://www.drake.edu/acadassist/disability/See Faculty Manual Section 5.18 for Drake’s “Reasonable Accommodation for Qualified Students with Disabilities” policy.3.54 Writing Workshop
The Writing Workshop serves undergraduate, graduate, and law students who are writing papers and need assistance with individual assignments. The emphasis of the one-on-one tutoring session is not to fix but to devise actions that the individual can take to improve and to start dealing with writing problems or questions individually. This is a free service to all Drake University students.The Writing Workshop is conducted by the Department of English. More information is available at: http://www.drake.edu/artsci/english/workshop.html
3.55 Professional and Career Development
Professional and Career Development Services at Drake University complement and supplement the academic programs by reinforcing the importance of connecting academic experiences to professional and career aspirations, community involvement, and lifelong learning. Undergraduate and graduate students are encouraged to discover and explore areas of interest using various self-assessment strategies (beginning with their first year in college); take advantage of experiential learning opportunities through internships, service learning initiatives and student employment; and participate in activities designed to enhance the career-related job search process or plans for graduate/professional schools.For information about resources, see: http://www.drake.edu/career/
3.56 Student Financial Planning
The Office of Student Financial Planning, Carnegie Hall, provides assistance in the form of information, materials and financing options for families seeking financial aid. The office coordinates all forms of federal, state, and institutional aid.See the Student Financial Planning web site for further information: http://www.drake.edu/finaid/index.html
3.6 Counseling and Health Services
3.61 Counseling Center
The University Counseling Center offers to all currently enrolled Drake students a variety of counseling services. Depending on the student's need, individual, couple, family, or group counseling may be provided. The UCC is available for workshops, training, psychological testing, and for referral information. In addition, the UCC offers consultation services to students, staff and faculty who might have questions about student mental health issues or topics. The UCC is located in the American Republic Health Center at the corner of 32nd and Carpenter. More information is available at: http://www.drake.edu/students/counseling/3.62 Health Services
Services of the American Republic Student Health Center, located at the corner of 32nd and Carpenter are available to full-time students. The Center provides health information, resources, treatment for injuries and illnesses, and referrals to area health care providers. For additional information, see: http://www.drake.edu/students/health/index.htm
3.7 Cultural and Recreational Activities
3.71 Guest Lecturers
Drake University, and its academic departments, interdisciplinary programs, and other organizations sponsor many lectures throughout each academic year. These lectures typically are free of charge and open to all members of the University community, and most are open to the public. Lectures will be announced though normal Drake University communications.3.72 Fine Arts Presentations
For a full listing of Drake Arts, see: http://www.drake.edu/artsci/art/3.721 Dramatic Presentations
The Drake University Theatre presents a number of productions each year, including serious drama, comedies, and musical theatre. Tickets for individual performances are available. Depending on the event, tickets are either discounted or free with Drake I.D. For schedules and other information see: http://www.drake.edu/artsci/theatre/seasoninfo2.html3.722 Musical Presentations
The Drake University Music Department presents a faculty recital series, a chamber music series, performances by guest artists, and performances by its student ensembles, including band, jazz band, orchestra, and choral groups. For more information see: http://www.drake.edu/artsci/Music_Dept/recitals.html3.723 Art Exhibitions and Workshops
The Art Department sponsors activities in the Weeks and in the Anderson Galleries of the Harmon Fine Arts Center, including exhibitions, work by individual artists, the undergraduate exhibit sponsored by the Friends of Drake Arts, and selected traveling exhibitions. Visiting artists are brought to campus for lectures and workshops. For more information see: http://www.drake.edu/artsci/art/students_events.html3.73 Recreational Services
Currently enrolled students, faculty and staff members are offered a wide variety of recreation/leisure opportunities through Recreational Services. Facilities include a swimming pool, aerobics room, weight room, four basketball courts which can be set up for volleyball or badminton, indoor and outdoor tracks, racquetball courts, and tennis courts. Equipment, lockers and other services are available for a fee. Non-credit instruction is provided for students, faculty and staff wishing to learn or improve various sports skills. Full information is available at: http://www.drakerecservices.org/The Wellness Program offers lectures and clinics throughout the year on lifetime sports and activities. The goal of the program is to promote fitness and healthy lifestyles. Individual fitness and nutrition assessment and counseling are available. Full information is available at: http://www.drakerecservices.org/wellness/wellness.html#programs
3.74 Athletic Contests
Full-time faculty and staff members, retired faculty and staff, and surviving spouses of deceased retired employees receive special discounts for many athletic events. Discounted tickets may not be transferred or resold. Please contact the Athletic Ticket Office (271-3647) for further details and ticket prices, or see http://www.drakebulldogs.org/tickets.php
3.8 Facilities Services
For general facilities information, see: http://www.drake.edu/facility/
3.81 Campus Buildings and Custodial Services
All campus buildings are open weekdays from 7:00 a.m. until the end of the regularly scheduled functions. Buildings are open on Saturdays and Sundays for scheduled classes and events, with building hours established by the Deans. Security officers are instructed to open doors only for buildings scheduled for use.Custodial services are provided for all buildings and offices, and all custodial personnel are under the supervision of a building supervisor. Suggestions or complaints about the services should be addressed to the supervisor in the Facilities Services Office. See http://www.drake.edu/facility/ for titles and email links.
Departments or functions requiring facilities services and charging admission, soliciting donations, or receiving grant funding will be charged for these services.
3.82 Repair and Maintenance
Requests for repairs, maintenance, or moving of material or equipment should be made to the designated facilities management person in the building or to the Office of the Dean of the College or School.Emergencies caused by water, electric, gas, or heating failure, should be reported immediately to the Physical Plant. Any condition that might result in an emergency should be reported immediately. To 271-3955.
3.83 Requests for Services and Moving of Equipment
Desks, chairs, files etc. are not to be moved from office to office or between buildings without notification by request to the Work Order Center in Facilities Services. Insurance coverage requires specific inventories and location records of all university equipment.Requests for services and for moving of material should be made through the individual in your building designated for coordination of space. Specific Facility Services Office Move Procedures are available at: http://www.drake.edu/facility/forms/office_move.pdf
3.84 Keys
Policies and procedures, including lost key charges, are available at: http://www.drake.edu/facility/keys.html3.85 Campus Security and Fire Safety
Uniformed security personnel assist in the enforcement of University regulations and perform regular checks of various parts of the campus. A close liaison is maintained with the Des Moines police for such purposes as investigation and parking control.Fires should be reported immediately to the Des Moines Fire Department and to the Security Office. To help prevent fires, faculty members and staff should familiarize themselves with the location of fire extinguishers and hose cabinets in each building and should observe all smoking regulations. The Security Office telephone is 2222.
Theft of any University supply or equipment is to be reported immediately to the Security Office.
Faculty, students and staff may contact the security office for safe ride and other services.
Additional information is available at: http://www.drake.edu/security
3.86 Parking Facilities and Regulations
Except for handicapped, a small number of University service vehicle spots, and permanent resident hall directors, no parking facilities are reserved or designated for faculty parking; all lots and all spaces are open to all campus personnel. Parking lots are located in several areas throughout the campus. On-street parking is permitted on some streets within, and in the vicinity of, the campus. This parking is patrolled by the Des Moines Police; posted hours must be carefully observed, especially on University and Forest Avenues.Faculty members wishing to use campus parking facilities must register their cars at the Student Accounts Office in Old main, the D-Shoppe in Olmsted, or the University Bookstore at 3303 Forest Avenue. Upon completion of a motor vehicle registration and payment of the fee, the car owner receives a tag that must be properly displayed. Vehicles must be parked in accordance with parking regulations, and registered vehicles must not park in areas reserved for visitors or campus services.
3.9 Miscellaneous Campus Services
3.91 Marketing and Communications
The Office of Marketing and Communications provides a variety of services to the academic and administrative offices of the University. The office coordinates all University marketing activities, including market research, advertising, publications and public relations. All publicity, advertising, and publications concerning the University are channeled through this office (with the exception of Athletics, which maintains its own information service and marketing office). Marketing and Communication’s services are available to any office or academic unit of the University. For additional information, call 271-2169.3.92 Mail Service
Campus mail is to be used only for University business. The use of Drake University letterheads for political purposes is not permitted. Correspondence relating to activities, solicitations, etc. in which an individual is participating on a personal basis and not as a representative of the University must be written on personal stationery. Use of the University letterhead for such correspondence is not permitted.For additional information, see the Drake University Business Procedures Manual, sections 9-10 through 9-11-3: http://www.drake.edu/busfin/bfmanualtoc.html
3.93 Printing Services
The University Printing Department, located at 1222 24th Street, provides printing services for faculty and staff. Department or college/school office personnel can provide more information about services available and procedures for ordering. More information also is on the web at: http://www.drake.edu/busfin/services/printing.html3.94 Food Service
Faculty and staff are invited to use the Drake food service facilities. Information about locations and menus is available at: http://www.drake.edu/students/dining/