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Our Projects

Here are some of the major projects that ITS is currently working on:

Banner Enterprise Resource Planning (ERP) Upgrade

ITS is working with the campus community to upgrade our existing ERP system, Banner. This is necessary to keep the Banner application up to date. As of December 31, 2018, our current Banner version will no longer be supported.

The team continues User Acceptance Testing (UAT). This work will continue until the end of June. ITS staff continues to work on custom form transformations. Banner 9 SSB planning and review for installation and configuration is underway. Training preparation kicked off this week with an ITS brainstorming session.

Admissions Constituent Relationship Management (CRM) Implementation

To improve communication with prospective students, ITS is working with the Office of Admission to implement the customer relationship management (CRM) system, Slate. This tool will help admission counselors better communicate with prospective students and their families.

User testing is partially complete on the parent integration and we are looking into the concerns being reported. The change is going into production this week.

myDrake Portal (blueView replacement)

Ellucian’s Luminis Portal, the technology currently used to support blueView, is at the end of its life. ITS is partnering with University Communications to build a new portal experience with features from the Office 365 platform, which is currently used for online email access (Outlook).

A beta group of students, faculty, and staff has been formed is testing the system. We are also continuing to meet with groups and departments from across campus to gather feedback and demonstrate the portal. Our next main focus will be collecting feedback from the beta group. We held three demos for campus which were well-attended.

Learn more about the myDrake project by reviewing the myDrake FAQs.

Microsoft OneDrive Central Storage Implementation

ITS is implementing Microsoft’s OneDrive storage solution in order to streamline document storage for campus. With OneDrive in place, faculty, staff, and students will have easy access to storage for both individual and collaborative needs.

ITS staff initially piloted the use of OneDrive before beginning to roll it out to campus.

Below is the tentative schedule for campus-wide deployment. Dates may change as the schedule progresses.

Area/Department Start Date
ITS 10/27/17 76% complete
International Center 11/13/17 50% complete
Robert D. and Billie Ray Center 11/13/17 Complete
University Advancement 11/20/17 92% complete
Harkin Institute 11/27/17 80% complete
Old Main 12/11/17 67% complete
Olmsted Center 2/12/18 70% complete
Student Financial Planning 2/12/18 Complete
College of Pharmacy & Health Sciences 2/19/18 48% complete
School of Journalism and Mass Communication 3/19/18 6% complete
School of Education 3/19/18 1% complete
College of Arts & Sciences 3/19/18 8% complete
Cowles Library 3/19/18 4% complete
College of Business & Public Administration 4/20/18 8% complete
Law School 4/30/18 7% complete
Facilities 6/11/18  
Office of Admission 6/11/18  
Public Safety 6/11/18  
Athletics 6/11/18  
3206 University (HR, Head Start and Ray Society) 6/11/18  


Student Success Software (Starfish) Implementation

The goal of this project is to implement Starfish, a system to support the university in its efforts to increase retention through early intervention and advising. Today, these efforts are primarily managed manually within college offices, or using the Symplicity CARE system. The adoption of Starfish transforms these manual processes into an automated solution.

The functional team met with Starfish and completed the second training. Initial system configuration is underway. Questions about the data feeds were addressed with Starfish last week. ITS is currently working on the criteria for pulling the correct records into the data feeds.

Have an idea for a technology project or enhancement? Submit a Technology Project Request.

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