Part III. Student Life

Much of a Student's time is spent outside the classroom, and co-curricular activities and related services are instrumental in a students' total development at Drake University. The following section, therefore, describes Drake's residence life, Fraternity and Sorority Life, student organizations, student government, recreational and athletic programs, and other important services offered to students.

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Fraternity and Sorority Life

Drake University and its fraternity and sorority system have a reciprocal relationship: the University has given fraternities and sororities University recognition and the privilege of using its campus provided they make positive and useful contributions to the University's total educational experience. The following section on fraternity and sororities, therefore, illuminates that relationship by describing fraternities, sororities and the bodies that govern them; the University's expectations of the Greek system; a chapter's procedures for gaining and maintaining recognition; and current policies and resolutions concerning matters that affect not only the Greek system but also the University of which it is a part.

Contact the Director of Fraternity and Sorority Life or visit the Fraternity and Sorority Life webpage for further information concerning Greek organizations and governing bodies.

Fraternities

A fraternity is a group of men working together to learn, to share experiences and to develop human relations, tolerance and consideration. Fraternities emphasize scholarship, contribute to various University and community service projects and provide a variety of social functions. Through these activities members can develop lasting friendships. The following national fraternities operate chapters at Drake University:

- Alpha Phi Alpha, mailbox in SLC office
- Phi Delta Theta, 1245 34th St.
- Phi Gamma Delta, 1236 34th St.
- Phi Beta Sigma , Mailbox in the SLC
- Pi Kappa Alpha, 1218 34th St.
- Sigma Alpha Epsilon, 1235 34th St.
- Sigma Chi, 3212 Forest Ave.
- Sigma Phi Epsilon, 1243 34th St.
- Tau Kappa Epsilon, 1316 34th St.
- Theta Chi, 1320 34th St.

Sororities

A sorority is a group of women who extend family living opportunities to selected members. Local chapters of the national organizations promote scholarship, personal development, leadership and lifelong friendships. Sororities support others through scholarships and services for people with disabilities, the elderly, etc. Students can become acquainted with the various sorority groups at open houses and other parties during recruitment. The following national sororities operate chapters at Drake University:

- Alpha Kappa Alpha, mailbox in SLC office
- Alpha Phi, 1240 34th St.
- Delta Gamma, 1227 34th St.
- Delta Sigma Theta, mailbox in SLC office
- Kappa Alpha Theta, 1335 34th St.
- Kappa Kappa Gamma, 1305 34th St.

Governing Bodies

National Pan-Hellenic Council (NPHC)
NPHC, the coordinating agency for Drake's historic black fraternities and sororities, is advised by the director of Fraternity and Sorority Life at Drake University. Active groups on Drake's campus are, Alpha Kappa Alpha, and Phi Beta Sigma.

Greek Programming Council (GPC)
GPC is a committee made up of representatives from fraternities and sororities. The committee helps develop service and social activities for the Greek system, communicate with Drake and the city of Des Moines and maintain relations among Greek houses. GPC sends representatives to Drake Neighborhood Association meetings, sponsor blood drives and other service-related projects and plans such events as Greek Week and Sweetheart Sing. Proceeds from fundraising events are given for Drake projects and to Des Moines or national charities.

Interfraternity Council (IFC)
The Interfraternity Council is the coordinating and governing body for Drake's fraternity system. Membership of IFC consists of one representative (chapter president) from each of the eight national fraternities under its jurisdiction, which constitutes the General Assembly, seven positions elected by a vote of the General Assembly, and five positions appointed by the president of the Interfraternity Council.

Panhellenic Council
The Panhellenic Council is the coordinating agency for Drake sororities. Members are elected or appointed from the chapters to promote cooperation among sororities. Both the Panhellenic Council and the Interfraternity Council organize and coordinate formal membership selection –– a mutual selection process known as recruitment –– which occurs during the first few weeks of the fall semester and continues informally throughout the year.

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University Standards

Drake University maintains that the national social fraternity (the term "fraternity" is used throughout this document to refer to men's and women's groups) system is a significant aspect of its extracurricular and residential life.

The University provides the setting within which the fraternity recruits its members, conducts its programs and implements its objectives and it should be remembered that Drake is primarily an educational setting. However, the fraternity exists as an adjunct to the University and its program, not as its central feature, and the continued presence of the fraternity on the campus depends upon the extent to which it makes a positive and useful contribution to the University's total program.

In recognizing and granting fraternities the privilege of its campus, Drake University expects each chapter to uphold the following standards:

1. That each fraternity so conduct itself that its activities do not embarrass the University but, instead, reflect credit upon the moral and ethical standards of the individual, the chapter, the fraternity system and Drake University.
2. That each fraternity establishes self-regulating procedures so that misconduct by individual members may be initially dealt with at the fraternity level where appropriate.
3. That each fraternity follows financial practices and policies which will ensure a consistent and stable fiscal situation.
4. That each fraternity recognize the fundamental nature of the academic program on the University campus and establish policies and practices that will contribute favorable educational, intellectual and cultural experiences, both for the chapter as a whole and for each individual member.
5. That each fraternity establishes and maintain close relationships with its local community alumni so that alumni assistance and guidance become a regular and accepted feature of chapter operation.
6. That each fraternity seeks to maintain active communication and cooperation with the Office of Fraternity and Sorority Life.
7. That each fraternity becomes an active and participating member of the Drake University Interfraternity Council or Panhellenic Council to reduce unproductive interfraternity rivalry and to increase cooperation and mutual understanding.
8. That each residential fraternity maintains housing and dining facilities that equal or exceed reasonable standards of health, safety and student welfare.
9. That each fraternity seeks to involve itself and individual members in activities and projects that benefit the campus and the local community at large.
10. That each fraternity establishes continuing leadership training and indoctrination programs so that new members and future chapter leaders will inherit and maintain the best traditions and objectives of fraternity life.

The principal agency through which the fraternity maintains liaison and communication with the University is the Office of Fraternity and Sorority Life, in consultation with the Dean of Students. Continual consultation and communication with that office on fraternity problems and concerns is a necessary and significant means of obtaining the guidance and counsel which will ensure that fraternity programs and goals will be in harmony with those of the University.

Dean of Students Office, November 26, 1962
Revised July 1, 2006

Recognition

The Office of Fraternity and Sorority Life, in consultation with the Dean of Students, grants recognition to the University's social fraternities and sororities. The privileges of recognition and the broad range of authority and self-governance provided fraternal organizations include those privileges granted to other student groups and organizations. Recognized fraternal organizations are expected, as a condition of maintaining that privilege, to meet their responsibilities as members of the academic community at Drake, which includes observing all federal, state and municipal laws.

New Fraternities: Expansion and Colonization

Expansion Procedures
In order to establish a colony or to charter/re-charter a chapter on the campus of Drake University, a fraternity must be invited to establish a group on the campus. This invitation is to be issued by the University administration upon the recommendation of the Office of Fraternity and Sorority Life. In no instance shall the Office of Fraternity and Sorority Life recognize or encourage a local fraternity that does not have the endorsement of a national fraternity.

Colonization Procedures
Prior to the extension of an invitation to colonize, national fraternities under consideration must present their goals and program plans. This presentation (points to be included are outlined below) is to be made to representatives of the governing council to which the group will eventually belong, the presidents of the existing campus chapters and their advisors and representatives of the Office of Fraternity and Sorority Life.

Following all presentations, the aforementioned groups will consider the presentation of each petitioning fraternity and make a recommendation "in favor of" or "opposed to" recognition of the petitioning group. They also will recommend (in case of more than one presentation) the order in which invitations to colonize should be extended. A three-fourths (3/4) vote of the existing chapters will be required before consideration for expansion will be recommended by the University administration through the Office of Fraternity and Sorority Life.

Criteria
The criteria to be used in determining which national fraternities will be invited to campus to make expansion presentations are:

1. The fraternity shall be a member of the National Panhellenic Conference or the National Interfraternity Conference.
2. The fraternity shall file a letter of intent with the Office of Fraternity and Sorority Life during the current academic year.
3. The fraternity shall acknowledge that its constitution and bylaws would permit the pledging of individuals regardless of race, religion or national origin.
4. The fraternity shall be acceptable to the University administration and to the Greek governing councils of Drake University.
5. The fraternity shall have an established national policy on maintaining high University standards and strong scholarship.
6. The fraternity shall submit evidence of a sound present and future financial position.
7. The fraternity shall submit evidence of the number of alumni in the local community, which can be expected to help with the fraternity.
8. In the event that a large number of fraternities should file letters of intent an expansion committee composed of a representative from the Office of Student Life, the presidents of the three governing councils, representatives from the Greek community and an additional administrator from either the faculty or the student life division will evaluate the interested fraternities on the basis of the above criteria. The expansion committee will present to the appropriate council a recommended preferential list of fraternities to be invited to this campus. Consideration will be given to national fraternities that have formerly had chapters on the Drake campus. This consideration does not necessarily guarantee that the group will be invited to re-colonize.

Procedures to Establish New Chapters

Procedures to be used in the establishment of new chapters of national fraternities on the Drake University campus are:

1. Upon the University's recommendation, the appropriate council must recognize the need for expansion by agreeing with a three-fourths vote to begin expansion procedures.
2. The appropriate council must recommend "in favor of" recognition before a fraternity is invited to colonize. Each chapter will have one vote to begin expansion procedures.
3. Any fraternity invited to colonize must complete the colonization procedures by the deadline date stipulated in the contractual agreement made with the University. A specific deadline will be negotiated by the fraternity and the University upon extension of the invitation to colonize. This deadline may be extended by mutual agreement. A fraternity which does not meet the terms of the stipulated agreement will lose its opportunity to colonize. An invitation to colonize will then be extended to the next acceptable fraternity in preferential order. If no such fraternity exists, procedures for colonization will be reopened.
4. The members of the new fraternities will hold associate membership in the Panhellenic or the Interfraternity councils for a period of one year. Associate members may participate in council discussions, meetings and activities, but will not have the power to vote or to hold an office on any of the councils. Full membership will be granted after one year upon the approval of the council and Office of Fraternity and Sorority Life. Membership in the council must be maintained in order to continue recognition. The colony shall be responsible for meeting all of the requirements that fully recognized chapters are expected to meet.

Recognition of a New Chapter

Subject to all other applicable requirements, upon the agreement of the national fraternity and the Office of Fraternity and Sorority Life, a colony may be formally installed and granted a charter. Before this agreement can occur, a colony must:

1. Present a statement of financial solvency to the Office of Fraternity and Sorority Life.
2. Present evidence of satisfactory scholastic standards.
3. Owe no outstanding reports (e.g., membership, scholarship) to the Office of Fraternity and Sorority Life.
4. Have a chapter adviser.
5. Have had consistent attendance at the meetings of the appropriate (Panhellenic or Interfraternity) council. This attendance must be maintained following the granting of recognition.

Support and Assistance for Recognized Chapters

In providing recognition, the University also provides support and assistance in a broad range of programs that impact directly on the operations of recognized fraternities and sororities.

1. The University provides the Interfraternity and Panhellenic councils (as well as individual chapters) with scholarship reports each semester, housing membership and cost data and access to University facilities whenever appropriate.
2. The University provides assistance in developing improved recruitment activities.
3. The University provides undergraduate chapters with leadership and chapter operations resources.
4. The University assists chapter officers in the completion of reports required by the national fraternity.
5. The University maintains statistical and historical information about individual chapters and the Greek system.
6. The University provides an adviser to the Greek community. The University recognizes the importance of providing this support and assistance to its Greek organizations. The loss of recognition entails the loss of all benefits, services and privileges.

Reasons for Sanctions or Withdrawal of University Recognition

The University may sanction or withdraw its recognition of a colony or chapter when there is confirmed evidence that the chapter is not meeting the standards set forth by either the national fraternity or the University.

1. Non-compliance with national fraternity standards: The University recognizes and endorses the fraternity standards set forth by the individual chapter's national office. If a chapter fails to meet the standards set forth by its national organization, the University may take the initiative to notify the involved national headquarters of the chapter's lack of compliance. If, after such notification, the national office fails or refuses to take action to aid the chapter, the University may impose corrective measures or sanctions. This may include withdrawal of University recognition.
2. Non-compliance with University, IFC or chapter standards: Failure to meet University, IFC or chapter standards may also lead to corrective measures, sanctions and/or withdrawal of University recognition.

Procedure for Sanctions or Withdrawal of University Recognition

When a chapter is suspected of being in non-compliance with either national or University standards, the following shall occur:

1. Official written notice from the Dean of Students will be sent to the president of the chapter. A copy will be sent to the chapter adviser and the national fraternity. The notice will cite area(s) of alleged chapter non-compliance.
2. A meeting will take place between the chapter president, the Dean of Students, the Director of Fraternity and Sorority Life and the chapter adviser to determine which, if any, of the standards are not being met. A summary of the meeting will be sent to the chapter adviser and the national fraternity.
3. If the Dean of Students determines that there are standards that are not being met, notice will be sent to the chapter, the chapter adviser and the national fraternity with regard to the sanction(s) to be imposed.
   1. Warning: This status recognizes and addresses the fact that standards were not met by the chapter, with the expectation that the chapter will implement policies to correct the problem(s). If further violations occur prior to the end of the warning period, the chapter could face more severe penalties.
   2. Probation: This status is intended to be punitive and is for chapters that do not meet standards or for chapters exhibiting behavioral problems. The Dean of Students may impose restrictions on the activities of the chapter and conditions, the timely meeting of which will result in return to normal status. Failure to timely meet the conditions may result in more severe penalties, including removal.
   3. Sanctions: The Dean of Students may impose additional/different sanction(s) depending on the circumstances. Examples include exclusion from IFC activities, restrictions on social activities or restrictions on recruiting.
   4. Removal: Removed status is a severe punitive action in which the Dean of Students informs the chapter that it is no longer welcome on the Drake campus. A chapter that has been classified as "removed" will lose its recognition as a Drake University organization and all of the rights and privileges accorded to recognized groups. In the below cases, a chapter may be removed without previously having probation status:
      1. Confirmed evidence of hazing activities.
      2. A chapter whose members damage property.
      3. Severe behavioral excesses.
      4. Violation of law.
      5. Poor record of academic achievement for four consecutive semesters.
4. Appeal: A chapter may appeal to the Provost, the Dean of Students' imposition of removal status. The Provost must receive the appeal, in writing, within 10 business days after the chapter's receipt of notice of the Dean's decision to put the chapter on removal status. The Provost's decision is final.
5. Voluntary removal: A chapter that voluntarily renders itself inactive shall be considered removed, but the records will show that this was voluntary and not a University action. A voluntarily removed chapter, or a chapter that has been removed by its national organization for reasons other than improper behavior, may be eligible for recolonization two calendar years after its voluntary removal. It must, however, adhere to all of the procedures governing expansion/colonization. While consideration will be given to national fraternities that have formerly had chapters on the Drake campus this consideration does not necessarily guarantee that the group will be invited to recolonize.

Restrictions for a Chapter on Removal Status

A fraternity or sorority chapter that is on removal status:

1. Must immediately cease to use the national Greek letters in connection with the name "Drake University" or "Drake."
2. May be forced to vacate its chapter house.
3. Is ineligible to compete in all-Greek events.
4. Is ineligible to re-colonize for at least four calendar years.
5. May not sponsor parties or social events.
6. May not participate or compete in intramural competition.
7. May find additional action being taken against its individual members by the University or the local authorities.

Revised July 1, 2006

Interfraternity Council Judiciary Constitution.

Article I - Purpose of IFC Judiciary Board

The purpose of the IFC Judiciary Board is to hear cases of alleged misconduct brought before the Board, decide guilt or innocence, impose proper sanctions and promote an increased sense of responsibility among the students of the Drake University fraternities.

Article II - Basic Principles and Rights of the Accused

1. Each accused (whether a chapter or an individual) shall be accorded the rights granted by this Constitution.
2. The accused is presumed innocent until determined guilty.
3. The individual chapter shall be recognized and respected.
4. Each case is to be regarded as unique, and sanctions should reflect this unique character, while still maintaining a degree of consistency with previous cases of the same type.
5. The accused shall be informed of the alleged misconduct and/or the University/fraternity rules and regulations allegedly violated.
6. If the accused pleads guilty, the accused's conduct should be explained to assist the Judiciary Board in formulating an appropriate sanction.
7. The accused is presumed knowledgeable of University/fraternity rules and regulations, and is therefore held fully responsible for its/his actions and the consequences to others.
8. While the primary purpose of sanctions should not be to make an example of offenders, the sanctions should help the accused and the student body to better understand the standards of behavior expected by the University and Interfraternity Council.
9. An accused's guilt is determined by a preponderance of the evidence.
10. If the accused asks for the assistance of an adviser, it/he/she is entitled to a maximum of two (2) advisers from the Drake community.
11. The accused has the right to remain silent. This shall not be interpreted as a sign of guilt, but the accused may still be disciplined for refusal to cooperate with an investigation, a separate offense.
12. The accused shall have the right to waive any of the rights granted by this Constitution.

Article III - Jurisdiction

1. Those parties subject to the jurisdiction of the Judiciary Board are:

1. All member fraternity chapters of the Interfraternity Council.
2. All undergraduate members, pledges or guests of a member fraternity chapter.

2. The jurisdiction of the Judiciary Board shall extend:

1. To cases arising under the constitution or bylaws of the Interfraternity Council and any rules or regulations passed by that body.
2. To cases involving "non-academic misconduct" as defined in the Code of Student Conduct. Notwithstanding any other provision of this Constitution, the Director of Fraternity and Sorority Life, in consultation with the Dean of Students/designee, may, at his/her discretion, require that any case involving "non-academic misconduct," as defined by the Code of Student Conduct, be adjudicated pursuant to the procedures set forth in the Code of Student Conduct or that the matter be handled pursuant to the University procedures for Chapter sanctions or withdrawal of University recognition, at which time the Judiciary Board's jurisdiction over the case will cease until further notice from the Director of Fraternity and Sorority Life.

3. The Judiciary Board's jurisdiction need not necessarily include jurisdiction over the complainant.

Article IV - Judiciary Board Procedure

1. Complaints

1. within 30 days of obtaining knowledge of the alleged violation.
2. Complaints should include the following information in writing:

1. Full name, address and telephone number of the person making the complaint.
2. Complete detail of facts, times, places and persons involved in the incident, including witnesses.

2. Action on Complaints: The IFC judicial officer, in consultation with the Director of Fraternity and Sorority Life, shall review each complaint and make one of the following recommendations:

1. Complaint dismissed.
2. Complaint handled pursuant to the Code of Student Conduct.
3. Complaint referred to the Judiciary Board for a hearing.
4. Complaint handled pursuant to the procedures for chapter sanctions or withdrawal of University recognition.
5. Complaint mediated by the IFC and/or its adviser. Note: The Director of Fraternity and Sorority Life, in consultation with the Dean of Students/designee, has ultimate authority to decide how each complaint is handled.

3. Judiciary Board Hearings: Hearings are informal, and the procedures existing in the civil and criminal courts do not apply. The following procedures do apply:

1. An accused shall receive written notification seven (7) days prior to the date of the hearing before the Judiciary Board. The notification will describe the alleged misconduct and/or the University/fraternity rules and regulations allegedly violated. The notification will advise the accused of the date, time and place of the hearing. Along with the notification, the accused will be directed to or provided with a copy of this Constitution.
2. The accused is required to appear on the stated date unless it/he/she can show good cause not to appear and provide a written statement of reasons therefore to the Office of Fraternity and Sorority Life at least 24 hours prior to the hearing. If the Judiciary Board Chairman finds good cause, he shall postpone the hearing. If the accused ignores the notification, or if good cause is not found for postponement, the hearing may be held as scheduled in the absence of the accused, and the appropriate sanctions will be imposed.
3. The inability to obtain the presence of one or more requested witnesses shall not affect the validity of the hearing, but it may be cause for postponement, in the discretion of the Judiciary Board Chairman.
4. The Judiciary Board Chairman shall chair the hearing and shall control all proceedings and points of order.
5. Before a hearing can commence, a majority of the member chapters must be represented by their vice presidents.
6. If the accused feels that the composition of the Judiciary Board should be altered, it/he/she has the right to request such prior to commencement of the hearing. The unchallenged members of the Judiciary Board present will decide by majority vote whether the reasons stated warrant a change in composition. In making their decision, the unchallenged members shall consider whether the challenged member has an interest in the outcome or has knowledge or feelings, which would prevent him from making a decision based only on the evidence presented at the hearing. Disqualified members shall be replaced with a person from the same chapter designated by the chair.
7. The accused or the University may make a tape or other record of the hearing for purposes of an appeal.
8. Hearings are closed to the public unless the Director of Fraternity and Sorority Life and the accused both agree otherwise.
9. All witnesses shall be excluded from the hearing room except when testifying.
10. The charges are to be read to the accused, and it/he/she shall be asked to enter a plea of guilty or not guilty. If the accused pleads guilty, the plea shall be accepted and the hearing shall continue as set forth below for the purpose of determining the appropriate sanction(s) only.
11. The accused shall present the evidence it/he/she believes tends to show the accused's innocence and/or evidence intended to mitigate the potential sanction.
12. The Judiciary Board shall deliberate in private and issue its written decision no later than 10 days after conclusion of the hearing. The written decision shall state whether the accused was found guilty by a majority of the Board members and if so, the sanction(s) to be imposed, again pursuant to majority vote.
13. The IFC Judicial Officer shall present the evidence against the accused.

4. Sanctions: The Judiciary Board shall have broad powers to impose any sanction of a constructive nature which it deems suitable to promote positive behavior and proper respect for the seriousness of the offense, except for removal of University recognition, suspension or dismissal. The Board may, however, recommend that a guilty chapter’s University recognition be repealed or that on an individual be suspended or dismissed from the University. Additional examples of sanctions include the following:

1. IFC probation, which shall consist of IFC censure plus a warning that any future infraction will be dealt with more severely.
2. Activities Probation

1. Guilty parties or groups may not participate in any Greek sponsored event, including intramurals.
2. Guilty parties may not hold any position, run for any office or apply for a position in any Greek event as specified by the Judiciary Board.

3. Fines on guilty chapters or members.

Article V - Appeal

All Judiciary Board decisions are appealable to the Dean of Students. To commence an appeal, a written memorandum, stating the reasons why the Judiciary Board wrongly decided the case and suggesting how the Board's decision and/or sanctions should be modified, must be delivered to the Dean of Students within fourteen (14) calendar days from the mailing date of the written Judiciary Board decision sent to the accused. Barring discovery of material new facts, an appeal is limited to a review of the written memorandum and any tape recording from the hearing. The Dean of Students/designee will decide the appeal. In his/her discretion, the Dean of Students/designee may affirm or reverse the previous decision as to guilt or innocence and may modify the sanctions previously imposed. The severity of sanctions cannot be increased on appeal. The Dean of Students/designee will provide to the accused, the Director of Fraternity and Sorority Life and the Dean of Students office a brief written explanation of the decision on appeal, which shall be a final decision in all cases.

Article VI - Composition and Duties of Judiciary Board

1. The Judiciary Board shall consist of the Vice Presidents of each member chapter of the Interfraternity Council. The Judiciary Board shall hear and decide the cases brought before it by the IFC Judicial Officer or the Director of Fraternity and Sorority Life.
2. The duties of the IFC Vice President, as Judiciary Board Chairman, are:

1. Insure that Board members are properly trained to carry out their duties.
2. Chair meetings and hearings and maintain order.
3. Send copies of the Judiciary Board decision to the accused, the Director of Fraternity and Sorority Life and the Dean of Students office.

3. Any member of the Judiciary Board may be removed upon the two-thirds vote of the IFC Judiciary Board. The member chapter that is affected by the removal is then responsible for electing a new representative within fourteen (14) days of the removal.
4. The Judiciary Board shall make its own policy with regard to frequency of meetings.

Article VII - Amendments

1. Amendments to this Constitution may be proposed by any voting member of the Interfraternity Council, the President of the Interfraternity Council, the Director of Fraternity and Sorority Life or any member of the Judiciary Board.
2. A proposed amendment must be passed by a two-thirds majority vote of the Interfraternity Council.

Spring 1994
Revised July 1, 2006

Greek Policies and Resolutions

IFC and Panhellenic Council Sexual Harassment, Sexual Assault and Rape Policy

The Interfraternity Council and the Panhellenic Council at Drake University shall not in any way tolerate the existence of:

1. sexual harassment — Sexual harassment is unwelcome advances, requests for sexual favors, or other verbal or physical conduct of a sexual nature when such conduct has the purpose or effect of unreasonably interfering with an individual's work or educational performance or of creating an intimidating, hostile or offensive environment for work or learning, and/or
2. sexual abuse — Any sex act between persons is sexual abuse by either of the participants when the act is done by force or against the will of the other; if the consent or acquiescence of the other is procured by threats of violence toward any person or if the act is done while the other is under the influence of a drug-inducing sleep or is otherwise in a state of unconsciousness, the act is done against the will of the other; or if the other participant is suffering from a mental defect or incapacity which precludes giving consent, or lacks the mental capacity to know the right and wrong of conduct in sexual matters; or if the other participant is a child, and/or
3. rape — The perpetration of any sexual act committed against a person's will without his/her consent, through the use of manipulation, or force or unknowing ingestion of commonly identified "date rape" drugs. Consent is never implied; it can only be acquired verbally when the person is capable of exercising rational judgment. Rational judgment is never present when the person has or is experiencing any incapacity which precludes giving consent or lacks mental capacity to know right and wrong of conduct in sexual matters.
   To allow the existence of any such harassment or abuse to the knowledge of any fraternity or sorority would be contrary to the very principles upon which the system was founded and the following policy shall be fully implemented and enforced by the IFC and the Panhellenic Council at Drake University.
   
   To aid in the prevention of rape and assault, each chapter recognized by IFC or Panhellenic, whether colony or full status, is required to participate in any all-Greek gender education or date rape program planned by the IFC and Panhellenic Council Risk Management Committee and emPOWER. Two-thirds of chapter members and pledges are to be in attendance.
   
   Attendance will be taken at all programs by the Risk Management Committee, emPOWER and/or IFC and Panhellenic Executive Council.
   
   If this requirement is not fulfilled, there will be a $5 fine for every member under the required two-thirds participation by chapter members and pledges. All money from this fine will be used for rape prevention and gender education programs.
   
   IFC and Panhellenic strongly encourage chapter members and pledges to participate in the Drake Rape Awareness Week events.
   
   In the event that a sexual harassment, sexual abuse or rape complaint has been brought against a chapter, chapter member(s) or pledge(s), the following action will be taken against that person and his/her chapter:
   He/She will be subject to the jurisdiction of Drake's judicial proceedings to the fullest extent.
   In the event that Drake's judicial body or any state or federal court of law convicts a chapter member or pledge of sexual harassment, sexual abuse or rape the following action will be taken against the person and his/her chapter.
   
   The chapter will:
   a. require all members to attend a chapter sponsored education program on related sexual conduct prior to the end of the semester.
   b. IFC or Panhellenic will request the chapter to immediately expel the member or new member.
   
   While the policy provides for sanctions in the event of an incident by a chapter member or pledge, it does not encompass the non-affiliated person. Chapters are reminded of the liability they assume for all guests and non-members at the chapter house.

Panhellenic Nondiscrimination Statement

Drake University fraternities admit for membership students without regard to race, color, religion, sexual orientation or nation/ethnic origin. The Interfraternity Council of Drake University shall not in any way tolerate the existence of discrimination and/or discriminatory practices and will not hesitate to pursue sanctions within its power for lack of compliance with this nondiscrimination statement.

IFC, November 1995

Interfraternity Council Scholarship Policy

It is the objective of all fraternities at Drake University to aid members in the realization of their academic potential. A scholarship program for associate members in the Drake Greek system will be effective only if there is a unified action, common consent program.

The goal of the Drake University Greek system, in order to ensure the above objective, is to have the all-fraternity GPA consistently greater than the University all-men's GPA. All member chapters of the Interfraternity Council (IFC) shall adhere to the following regulations and policies regarding scholarship.

1. An IFC scholarship chair within each chapter is appointed or elected. The duties of this officer includes:

1. the annual review and, if necessary, the audit of the IFC scholarship policy;
2. review of individual chapter scholarship policies,
3. serving as a liaison between their individual chapter and IFC;
4. providing scholarship activities (i.e., study skills seminar, speakers, updated tutoring resources); and
5. representing the Greek system at special scholarship events.

2. Each chapter is required to submit a formal scholarship policy with the IFC.
3. Each chapter is to provide a minimum of three hours of totally undisturbed study time every Sunday through Thursday evenings ending no later than 11:30 p.m.
4. Incentives for scholastic achievement include:

1. The IFC scholarship trophy is prominently displayed in the Olmsted Center for two weeks after the chapter has been recognized.
2. All houses above the University all-men's GPA will receive a congratulatory notice in the Times-Delphic before rush begins.
3. Individual scholarship awards will be granted at the discretion of each house.
4. The pledge class with the highest GPA will have their letters placed on the IFC pledge scholarship plaque in recognition of this accomplishment. The most current recipient will be allowed to display it at their chapter during rush.
5. The academic status and GPA of each chapter will be distributed to the rushees, with clarification by the rush counselors (i.e., Alpha Alpha Alpha (2.65) —Academic Warning). The fraternity with the most improved GPA will also be recognized in this way.

5. The IFC Scholarship Board will consist of the vice president and the scholarship chair of each chapter as well as the IFC scholarship chair and vice president. The board shall have two meetings a semester. The first being an explanation of what academic resources are available and a discussion on plans for the semester. The second meeting will serve primarily as a forum for concerns and new ideas. Updates on any new academic resources will also be discussed.

Academic standing shall be determined on a semester basis by the Director of Fraternity and Sorority Life. All names appearing on the fraternity roster will be figured into the cumulative grade point average of the fraternity. This grade point average will be used to determine the academic standing of each fraternity within this policy. It is the responsibility of the fraternity president to ensure the fraternity roster is correct. Violations and sanctions of the IFC scholarship policy will be founded on a straight three-tiered scale based on the average of the preceding academic year's all men's average. A cushion of .05 below the all men's GPA will be established and any chapter falling within this cushion will not be subject to first tier sanctions.

First Tier — University All Men's GPA to .20 Points Below

Semester Sanctions:

1. 12 social functions where alcohol is present
2. Submit scholarship improvement program to IFC within 3 weeks from beginning of the semester
3. Submit scholarship improvement summary to IFC at the conclusion of the semester outlining effectiveness of scholarship improvement program

Violation of Social Function Sanctions:

1st Violation: $250 fine

2nd Violation: $500 fine

3rd Violation: Review of chapter status by IFC and the Director of Fraternity and Sorority Life

Second Tier — .201 to .35 Below University All Men’s GPA

Semester Sanctions:

1. 8 social functions where alcohol is present
2. Submit scholarship improvement program to IFC within 3 weeks from beginning of the semester
3. Submit scholarship improvement summary to IFC at the conclusion of the semester outlining effectiveness of scholarship improvement program

Violation of Social Function Sanctions:

1st Violation: $250 fine

2nd Violation: $500 fine

3rd Violation: Review of chapter status by IFC and the Director of Fraternity and Sorority Life

Third Tier — .351 or More Below University All Men’s GPA

Semester Sanctions:

1. 3 social functions where alcohol is present. During the spring semester, one party over Relays weekend is exempt.
2. Notification to national headquarters of academic standing
3. Intramural participation without Voltmer points
4. Submit scholarship improvement program to IFC within 3 weeks from beginning of the semester
5. Submit scholarship improvement summary to IFC at the conclusion of the semester outlining effectiveness of scholarship improvement program

Violation of Social Function Sanctions:

1st Violation: $250 fine

2nd Violation: $500 fine

3rd Violation: Review of chapter status by IFC and the Office of Fraternity and Sorority Life

IFC Executive Council reserves the right to impose alternate standards and sanctions where it is deemed necessary with the approval of the IFC General Assembly.

An appeal process is available for any chapter that remains within the same tier and has made significant effort to improve its GPA. This chapter may make an appeal before the IFC General Assembly, within two weeks of the beginning of the semester, outlining its members' efforts made for improvement. Based on the efforts made for improvement, the IFC General Assembly will determine if the chapter's standing in the scholarship policy will change.

IFC, May 3, 1994
Revised July 1, 2006

Panhelleniic Scholarship Policy

The Panhellenic system of Drake University is striving to achieve and maintain an all-sorority average above the all-University women's average. In order to achieve this, we commit ourselves to encouraging scholastic improvement and excellence among our chapters.

All member chapters of the Panhellenic Council shall abide by the following regulations and policies regarding scholarship.

• Each chapter shall have an area set aside that is conducive to studying for a minimum of eight hours a day.
• Each chapter shall elect a member to be in charge of scholarship programming that would include, but is not limited to, a study program, incentives for improvement and recognition for achievement.
• Outstanding scholarship and academic improvement among chapters shall be recognized at the Greek awards ceremony once a year.

The Panhellenic Scholarship award shall be given each year to the chapter with the highest GPA.

Every chapter that obtains a GPA above the all-University women’s average shall be recognized,along with the chapter with the most improved GPA.

Since it is the aim of the Panhellenic system to promote scholarship, any chapter whose GPA falls below the all-University women's GPA will be given an academic warning.

Warning Period: At the end of the semester any chapter that fails to achieve the all-University women's average, but falls no more than one tenth of a point below the average, is placed on academic warning. The chapter will be issued a letter notifying them of their status. Within one month the chapter must submit a statement to the Panhellenic Scholarship Chair describing one program or policy that its members will implement.

1. During the following semester, the chapter scholarship chair must organize a program to promote scholarship. The focus of the program should be to improve and promote scholarship and can be for the entire chapter or for a small group of members that need extra help. The program can include, but is not limited to, speakers, workshops, study events, professor/ student activities and incentive programs.
2. Within two weeks of completion of the program, an evaluation must be filled out and filed with the Panhellenic Scholarship Chair.

Probation: At the end of the semester, any chapter that fails to achieve the all-University women's average by more than one tenth of a point will be placed on Probation for the following semester. A chapter on probation is required to implement two scholarship programs for the semester, one of which must be a Study Tables program. Evaluations must be filed with the Panhellenic Scholarship Chair as stated above.

At the beginning of each semester, upon receiving a list of each chapter's GPA, the Panhellenic Scholarship Chair shall notify each chapter that is placed on warning or probation for that semester and shall ensure that the probation is followed. The Panhellenic Scholarship Chair will meet with the scholarship chair of each house on probation and will assist in the development of an effective scholarship program. Any violations of this policy shall be brought to the Panhellenic Council and a suitable punishment determined.

Panhellenic Council, April 2004

Panhellenic Position on Auxiliary Groups Resolution.

The Panhellenic Council of Drake University affirms the previous national Panhellenic resolutions which looked with disfavor upon auxiliary groups. The council agrees to eliminate participation in auxiliaries to men's fraternities and prohibits the formation and recognition of new auxiliaries.

Panhellenic Council, April 2004

IFC Position on Auxiliary Groups Resolution.

The Interfraternity Council of Drake University shall prohibit any further membership additions to any women’s auxiliary group associated with any member chapter. All applicable women’s auxiliaries shall be allowed to continue without added members until such time when their membership has been depleted. This resolution does not include parents clubs, alumni associations or any other generally accepted auxiliary groups associated with fraternities.

IFC, April 12, 1991

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Recreation and Athletics

The following section describes the recreational and athletic opportunities available for Drake University students. A brief description of Drake's recreational facilities is followed by an explanation of the programs Drake offers: intramural sports, sport clubs, lifetime sports instruction, wellness programming and intercollegiate athletics.

Recreational Facilities

Students, faculty and staff have a wide variety of recreation opportunities.  Recreational Services has a variety of facilities to accommodate the recreation needs of students.  The Bell Center is home to a swimming pool, multipurpose room, fitness room, equipment room, locker rooms and a gym with three basketball courts that can be set up for volleyball or badminton.  The Underground Fitness is a student-only facility in the basement of Olmsted with a full range of cardio machines, free weights, and circuit training.  The Roger Knapp Tennis Center has six indoor and six outdoor courts and is open for recreation at various times. The Knapp Center includes four basketball/six volleyball courts, four racquetball courts, and a track. This facility is open for recreation outside of athletic events. 

To enter all the facilities, students, faculty, and staff must show their Drake ID. They may also check out sports equipment (e.g., basketballs, racquetballs and racquets, volleyballs, jump ropes) from the Bell Center equipment room with their Drake ID. The student is responsible for loss or damage to equipment.  Also if a student has guests and wants to use any of the recreational facilities, a guest pass may be obtained for up to three guests per student at the Bell Center office for a fee.

Refer to the Drake Recreational Services website at www.drake.edu/recservices  for the latest information on Drake's facilities and rules for their use and updated hours.

Intramural Sports

Intramurals provide students, faculty, and staff members with an opportunity to participate in competitive team and individual sports at various skill levels. A comprehensive schedule of activities allows members to compete against others of similar skill in men's, women's and coed play. Winning teams or individuals of each league receive an Intramural Champion shirt.  For a complete listing of the sports currently offered and the rules applicable to each, refer to the Drake Recreational Services website at www.drake.edu/recservices/intramurals . 

How to enter:
Entry blanks for team sports and individual/dual sports are available in the lobby of the Bell Center and online. Entries are accepted in the Bell Center Office during business hours (Monday through Friday, 8 a.m.– 4:30 p.m.), or at the manager's meeting for that particular sport. A legal roster must be turned in at sign-up with the minimum number of players to field a team for the sport in question. Additional events may be scheduled. Please see individual activity flyers for more information.

Fraternity/sorority eligibility
Actives and pledges are permitted to participate for their fraternity/sorority providing the general eligibility requirements are met.

Independent eligibility
Any individual or organization may enter the independent division providing the general eligibility requirements are met.

COREC eligibility
Any individual or organization may enter the COREC division providing the general eligibility requirements are met.

Additions to the roster
Members may be added to a team’s roster, providing the player is otherwise eligible. Additions to the roster may take place in the Intramural Office during business hours (Monday through Friday, 8 a.m.– 4:30 p.m.). The roster book is also available at the field/floor during the regular season in each sport. Players may be added up until the last regular season game. An individual must participate in at least one regular season game to qualify for playoffs.

Postponements

1. The Intramural office reserves the right to postpone, cancel, or reschedule games due to weather, facility availability, etc.
2. If absolutely necessary, the Intramural Office will agree to postponement of a game. The postponement must be agreed upon by both teams. Postponements must be cleared through the Intramural Office at least 24 hours in advance of the time originally scheduled. Failure to do so may result in a forfeit. Generally, the only time a game will be rescheduled is for academic reasons where it affects at least half of the required number of players to start a contest. The affected players must be on the roster and must have played in at least 75% of the team's previous contests.
3. The Intramural Office reserves the right to stipulate when a game must be replayed.
4. League games which have been postponed must be played before the regular season is completed. Teams are responsible for checking the Bell Center Intramural Bulletin Board for rescheduled contests.
5. Teams postponing a game without securing the consent of the Intramural Office may be assessed a forfeit.

Eligibility

The intramural sports program is open to all Drake University students, staff, and faculty according to the guidelines listed below. The basic purpose of the eligibility rules is to provide an equitable program for all participants. The rules have been drawn as a guide to enjoyable participation. Therefore, the "spirit of the rules" is extremely important. If each participant is willing to abide by the rules, the net result will be a better intramural program for all.

1. All students must be currently enrolled at Drake University. Faculty and staff must be employed with at least half-time status to be eligible.
2. All participants must have a valid Drake University ID at each contest in order to participate.
3. Varsity athletes cannot participate in the same sport or related sport in the intramural program during the same year of competition. Varsity letter winners must sit out the next academic year following their year of award.
4. Professional athletes cannot participate in the same sport or related sport in the intramural program.
5. Only two sport club members, male or female on the same intramural team, are allowed on the field/court at the same time in a particular sport that relates to the club. (Exception: volleyball triples — only one sport club member per team.)
6. A player competing under an assumed name will be barred from intramural competition for the academic year.
7. Any team using an ineligible player shall forfeit all games in which the ineligible player participated.
8. Players may transfer from one team to another once during a sport season with written permission from both team managers involved. Players may not transfer teams once either their current or future team has played their third regular season game.
9. Any player playing for more than one team in the same sport will render that player ineligible for both teams and may put both teams in jeopardy of forfeit. In a sport where there is a COREC league, players may play on one COREC team and one other team.
10. The Drake Intramural Sportsmanship Rating System will be used in all team sports. Any participant ejected from a game may be ineligible for his/her team's next regular season game and must make an appointment with the Intramural Director before he/she or his/her team is eligible for further competition.

Forfeits

1. Teams not ready to play by game time may lose by default. The official shall declare the game forfeited to the team ready to play. "Ready to play" means that a team must be at the playing area with the minimum required number of players that comprise a team in the activity.
2. Teams that forfeit two scheduled games will automatically be dropped from further play unless the Intramural Office is contacted during the next business day and arrangements are made to remain in competition.

Protests

1. Protests, other than those concerning eligibility, must be made on the field of play immediately following the incident in question. It is necessary for the team captain to inform the official that the game is being played under protest, and for what reason.
2. Eligibility protests must be made by 4:30 p.m. of the next business day after the game was scheduled to be played.
   Any team protesting eligibility will have their roster checked, also.
3. A formal written protest on a Drake Intramural Protest Form must be made and received by the Intramural Office by 4:30 p.m. of the next business day after the game was scheduled to be played. The Intramural Office has forms to facilitate this procedure.
4. Failure to comply with points 1, 2 and 3 invalidates the protest.
5. A team must attend the managers' meeting and must submit a roster on the entry due date. If these two requirements are not met, the team will not be able to make an official protest.
6. Hearings will only be held on matters of rule interpretation and eligibility. An official's judgment cannot be protested.
7. Games in which a protest concerning rule interpretation is upheld will be replayed from the point in the game where the protest was made (including replaying the protested play or correcting an official's action). If it is not possible to obtain the necessary information to replay the remainder of the game from that point, the game will be replayed from the beginning of the preceding division in the game.

Recreational Services, November 2006

Sport Clubs

Sports clubs are competitive teams, formed and run by students, which practice and compete throughout the school year.  These teams compete against clubs from other institutions. The clubs may receive some funding from the University but also must be prepared to raise funds to support their operation.  See the Recreational Services website at www.drake.edu/recservices/sportclubs  or contact Recreational Services for more information.

Wellness Program

The goal of Drake Wellness is to assist in establishing lifestyle patterns that will enhance the client's well-being throughout his/her life. The Wellness Program is designed to provide opportunities that emphasize the six dimensions of wellness: emotional, intellectual, physical, social, occupational and spiritual.

The Wellness Program offers individual programs, special events, and leisure programs/activities throughout the year. With a personal commitment from you, the services provided will assist you in achieving your fitness goals and improving the quality of your life.

Individual consultation is available in the following areas: fitness testing, exercise prescription, nutrition advising, and stress and time management.

For more information, see the Recreational Services website at www.drake.edu/recservices.

Intercollegiate Athletics

As an NCAA Division I institution, Drake is a member of the Missouri Valley Conference and the Pioneer Football League, and serves as an associate member of the Metro Atlantic Athletic Conference. The intercollegiate athletics program includes men's competition in basketball, football, track, cross country, golf, tennis and soccer. Drake women compete in golf, basketball, track, cross country, soccer, softball, volleyball, tennis and crew. Full-time Drake students need only show their ID at the door to gain admission to home athletic events, except events requiring advance ticket pick-up.

For more information, see the Drake Athletics website at http://www.godrakebulldogs.com

Missouri Valley Conference

The men's and women's athletic teams (except for football, which competes in the Pioneer Football League and Rowing, which competes in the MAAC) include Bradley University, Drake University, University of Evansville, Illinois State University, Indiana State University, University of Northern Iowa, Southern Illinois University, Missouri State University, Wichita State University, and Loyola University Chicago

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Student Organizations

The following section not only describes purely procedural matters affecting student organizations such as registration and funding, but it also explains the responsibilities and privileges of organizations and provides a listing of all registered student groups. See the Student Organizations web pages and/or contact the Assistant Dean of Students for further information.

Contact the Student Life Center in Olmsted Center or visit the webpage for a current listing of student organizations.

Registration

Any group of students, except those registered by the Office of Residence or the Office of Fraternity and Sorority Life, may apply for registration as a Drake University student organization by submitting the Drake University student organization registration form to the Assistant Dean of Students in the Student Life Center in Olmsted Center.

Status of registration of any student organization shall be one of the following:

1. Temporary registration: Temporary registration consists of the approval of a student group by the Assistant Dean of Students for a period not to exceed one semester. During this time, the group must submit a constitution and bylaws to progress toward full registration. Extensions may be granted at the discretion of the Assistant Dean of Students. This provision allows new student groups to organize with limited use of University facilities, as determined by the Assistant Dean of Students.
2. Full registration: Full registration consists of the approval of a student group by the Student Senate. The process of gaining full registration is governed by the Student Senate Rules and Regulations. Contact the Assistant Dean of Students for further information including details on minimum membership and faculty advisers.
3. Organizational Review: The Student Life Committee of the Student Senate shall review 50% of all campus organizations every year. Through this Organizational Review, all campus organizations must submit all registration information, including but not limited to the campus organization renewal form, constitution, by-laws, mission statement, and faculty advisor's signature every other year, depending on the cycle of the review. Organizations who fail to comply with said process shall be placed on the "Inactive Campus Organizations" list. All organizations on said list shall lose all student organizational privileges listed under the Privileges heading, as well as eligibility for any funding (both one time and yearly) through the Student Fees Allocation Committee. After two years of inactivity, said organizations will be completely removed from all listings. Should any organization be removed from the "Active Organizations" list find the interest to re-establish itself on Drake's campus, said organizations may reapply through the Student Life Committee through the process delineated under the Registration heading.

Responsibilities

Among the responsibilities an organization accepts upon registration are:

1. Annual registration with the Assistant Dean of Students and notification to that office of any change in officers, advisers, address or name of organization. Registration process includes a verification that the organization President maintains a 2.0 gpa.
2. The abstention from any discriminatory practices in membership selection and organizational programming.
3. The submission of financial records to the University's auditor for annual audit.
4. Adherence to the principles and guidelines set forth in the Amended and Restated Articles of Incorporation of Drake University and the Preamble to the Bylaws of Drake University and compliance with the Bylaws and the Rules and Regulations of the Student Senate and Faculty Senate. If these responsibilities are not fulfilled, registration, privileges and funding may be suspended at the discretion of the Student Senate.

Privileges

Among the privileges of registered student organizations are:

1. Use of the University's name and logos: The terms of Drake's licensing agreement with The Collegiate Licensing Company state that the use of University registered trademarks and logos (i.e., "Drake University," "Drake Relays," the Drake Seal and Drake Bulldog) must be monitored and approved by the University. In addition to its approval, Drake may require student organizations to pay a small licensing fee. Any student, student organization or student group that plans to manufacture, distribute or sell items using University registered trademarks or logos must contact the Office of Marketing and Communications for prior approval. Contact the Assistant Dean of Students for additional information.
2. University facilities: The reservation of distribution tables and other University facilities for organizational functions are available. Classrooms are reserved through the Student Records Analyst. Rooms in Olmsted Center and Levitt Hall of Honor in Old Main are reserved by calling extension 3987. Rooms in the Harmon Fine Arts Center and Sheslow Auditorium in Old Main are reserved through the Fine Arts Facilities Manager.
3. Mail: The use of a mailbox and mail service at the Student Life Center in Olmsted Center.
4. The use of University agencies for organizational assistance.
5. The use of equipment in the Student Life Center.
6. Organization web page linked to the Drake University site.

Student Fees Allocation Handbook

The Drake University Student Senate Student Fees Allocation Committee (SFAC) shall conduct hearings to examine financial proposals of students and student organizations on Drake University's campus. The budget will consist of the Student Activity Fee which is included in tuition, and will be split into three different funding areas:

• Board of Student Communications $37.75 per student
• The Student Development Fund minimum of $14.60 per student
• Annual Budgeted Organization remainder of the budget

Finance Priorities

The following shall be the Student Senate priorities of funding programs and organizations in both annual funding requests and one-time funding requests.

1. Student funds shall add to the educational experience of Drake University and encourage learning outside of the classroom.
2. Student funds shall enhance the quality of student life at Drake University.
3. Student funds shall allow Drake students to attend conferences that will facilitate enhancement for their organization and add to the opportunities available at Drake University.
4. Student funds shall support and enhance development of diversity and understanding at Drake University.
5. Student funds shall allow Drake students to participate in and host activities that reflect highly upon the quality of education received at Drake University.

Funding Requests

Two kinds of funding requests will be heard:

1. Annual Funding Requests: Organizations that are recognized by Student Senate and approved for yearly funding shall submit budgets at the beginning of the spring semester for the following academic year. SFAC is charged with examining budgets and apportioning funds to organizations as SFAC sees fit.At its discretion SFAC may choose to budget to a deficit, not exceeding 50% of the current Student Senate reserve, or surplus that is consistent with previous year’s spending. This is in effort for student fees to be spent in the year they are paid.
2. One-Time Funding Requests: Any student, group of students, or organization at Drake University may submit proposals for one-time funding requests. These requests must be for events that will enhance the quality of student life or the education available at Drake.

Annual Funding Requests

Eligible Organizations

Organizations that have been granted full registration by Student Senate may submit an application to receive funding for the following academics year. The process of obtaining the ability to receive yearly funding is handled through the Student Life Committee. At the conclusion of the fall semester, the Student Life Committee will accept applications, hold hearings if necessary and bring their recommendation to Student Senate for approval. The Student Fees Allocation Committee Chair will obtain a list of organizations that have been approved to receive yearly funding from the Student Life Committee Chair.

According to the Student Handbook, organizations in the following categories will be ineligible for yearly funding from student fees:

1. Intercollegiate or intramural sports teams already receiving Drake University funding; special guidelines are given for sports clubs
2. Academic department organizations whose primary purpose is shown to be supplemental to an existing course or set of courses offered at Drake
3. Any organization that engages in the following activities:

• The promotion of any national, state, county, or city political party or candidate
• The participation in off-campus political activities, such as local, state, or national political campaigns, candidate rallies, or ballot initiatives
• The contribution of financial or material support to, or acceptance of financial or material support from any political party or campaign or endorsement of a political party or candidacy; excluding activities that further the principles of citizenship, politics, and patriotism in a non partisan manner

1. Greek organizations such as social, professional, or honorary fraternities and sororities or related Greek organizations
2. Residence halls

Process for Submitting Budgets

1. At the beginning of the spring term, after obtaining a list of eligible organizations from the Student Life Committee, SFAC will contact organizations and provide them with information about upcoming dates pertinent to the budgeting process.
2. SFAC will examine the detailed proposed budgets that were submitted by the deadline and hold budget hearings. It is required that each organization be represented by its president and at least one other well informed member of the organization, preferably the treasurer.
3. SFAC will award funding to the various organizations at whatever level it sees fit, in the best overall interest of student life at Drake University.
4. All budgetary decisions are subject to these guidelines, except in situations where precedent has been well established, or it is in the best interest to the student body.

Budget Appeal

Any organization wishing to appeal its budget allocation or the freezing of its funds (see below) may do so via written petition to SFAC. SFAC will in turn conduct an appeals hearing to determine whether or not the original decisions stands. If an organization disagrees with the outcome of the SFAC appeal, they can further appeal to Student Senate via written request. Appeals must be supported by documentation and explanation of the items in questions. Student Senate is vested with authority in all student fee matters, including the power to overrule the directives of SFAC if necessary.

Passing the Budget

At the time Student Senate considers the annual budget motion, it shall have the power only to approve or reject the budget motion. No amendments may be made to the budget motion. If rejected, the budget will return to SFAC for further discussion. Once amendments have been made by SFAC, the budget motion will return to Student Senate for approval.

Creating a Budget

1. The following items may NOT be included in yearly budgets:
   • Conferences: SFAC will not consider transportation costs and registration fees for conferences unless the conference has been attending for the past two years and can be shown to have a significant impact on Drake’s campus, or can be shown that it is necessary for the function of the organization.
   • Dues: Any money paid to an outside organization for individual or group membership will not be considered by SFAC.
   • Publications
   • Clothing
   • Summer Programming: Reimbursements will not normally be granted for summer activities, but may be considered on a case-by-case basis.
   • Alcohol and Tobacco: SFAC neither endorses nor permits the use of student fees to support the purchase of alcoholic beverages or tobacco products.
   • Student Elections: Student fees cannot be used in a student office election campaign
2. 1. Charity Events: Student fees may be used to cover the expenses of a charity event, but may not be directly donated.
   2. Salaries: Any salaries or changes in salaries paid to students in compensation for work with organizations registered for funding must be set specifically for each position by the SFAC in consultation with the organization or board and the Office of Student Financial Planning. Salaries must remain a separate budget item.
   3. Food: When considering food for annual budgeting SFAC will budget under the following:
      • Meal Rate (in which only members of the Drake student body will be attending): $10.00
      • Meal Rate (in which members outside of Drake will be attending): $4.00
      • Snack Rate (for light appetizers at speakers or food for group meetings): $2.75
   4. Speakers: When considering speaker costs for annual budgeting SFAC will budget based on the following (when submitting budgets all four costs, if applicable, must be broken out):
   a. Hotel: Number of nights needs, up to the number of days on campus plus one at the Drake Holiday Inn discount rate.

b. Food: Up to $12 dollars per plate

c. Gift: No more than $25

d. Speaking Fee: Contracted speaking fee

6. Conferences: When funding conferences in annual budgets SFAC will follow the applicable guidelines laid out in one-time funding procedures and standards

7. Sports Clubs: Any student organization whose purpose is shown to travel and compete therefore representing Drake University shall be given special guidelines by SFAC listed below:

• Sports Clubs will be able to allocate travel expenses necessary for their competition with other colleges or universities
• Sports Clubs will be able to allocate registration expenses necessary for entering into competition with other colleges or universities

8. When not stated above SFAC will follow all applicable guidelines laid out in one-time funding procedures.

10. SFAC will give extra consideration to organizations who fundraise part of their yearly expenses.

Use of Allocated Funds

1. Organizations are not allowed to transfer money from one account to another without the approval of the SFAC Chair or the Student Body Auditor.
2. Accountability for student fees shall be vested with the Dean of Students Office. Responsibility for funds rests with the various organizations and it is expected that funds will be spent judiciously on items directly pertaining to the charge of the organization. Organizations are not allowed to reallocate money from budgeted items without the approval of the SFAC Chair or the Student Body Auditor. SFAC, by two-thirds vote, may at any time freeze funds previously allocated to an organization upon evidence of violation of this responsibility.
3. All organizations accepting annual funds agree to justify all expenditures, present copies of receipts for purchases made using annual funds money, and another supplemental documentation if so directed by the SFAC Chair or the Student Body Auditor. Organizations will abide by the guidelines set forth in this document. Further, they accept the directives of the Student Senate in these matters.
4. In the case of an organization disbanding, all items purchased with student fees shall remain the property of Student Senate and be held in the Student Life Center.

Overdrawn Budgets

Organizations are responsible for only spending money that has been budgeted to them. Organizations will not be reimbursed for funds spent after their budgeted amount has been used. Organizations that overdraw their budgets will risk having their funds frozen or reduced for the next academic year.

Probationary Funding

If an organization in the past academic year is found to have violated any of the guidelines set forth by this document or Student Senate, they will be place on probation for the next academic year and will only be eligible to receive 50% of the previous years budgeted amount for their organizations. Violations consist of but are not limited to: overdrawn budgets, unauthorized use or allocation of funds, or non compliance of student senate directives and values. Organizations that have had funding problems in past years may be asked to review budgets monthly with the SFAC Chair and Student Body Auditor to ensure that student funds are being used responsibly.

Unspent Money

Any student organization funds that remain unspent at the end of the year will be added to the Student Senate reserve which will be capped at $60,000 dollars.

One Time Funding Requests

The Student Development Fund is administered by the Dean of Students Office through Student Senate and is spent on worthy projects of a "one-time" nature that meet one of the finance priorities. Any student (undergraduate, graduate or professional), group of students or student organization is eligible to submit a proposal for allocation of monies from the Student Development Fund.

Considerations:

1. Dues Paying Organizations: Money will not be allocated to cover costs of an organization whose members pay dues to an outside organization for individual or group membership. Exceptions will be given to organizations who fundraise all dues cost paid to an outside organization. Consideration will be given to dues paying organizations who collaborate with non-dues paying organizations. Evidence of this collaboration must be presented to SFAC.
2. Sports Clubs: Consideration will be given to sports clubs for performance in state or regional tournaments, based on standing within the league, that fall outside of their annual budget.
3. Collaboration: Organizations that have collaborated with other organizations in the production of a program or conference may be given special consideration by SFAC.
4. Organizations that have received yearly funding in the past but are not currently budgeted will be given special consideration by SFAC, as they are organizations who were strong in past years and have the potential to grow.

Process for Requesting Funds

Students wishing to obtain funds from the Student Development Fund must submit a request to Student Senate a minimum of 10 university business days before expenses are to be incurred. Requests must include:

1. Name and description of the event for which it is requesting funds
2. The date of the event
3. All costs that the event will entail
4. Any revenue the event will generate
5. Reasonable justification that the event meets one of the finance priorities above
6. Roster that lists all members benefitting from the event
7. Publicity or some form of identification proving that the event is occurring
8. For non-student organizations, a justification explaining how the event will benefit the Drake student body

Visit the Student Senate website or contact the Student Life Center for a one-time funding instruction or for further information. SFAC will hear any request for student fees and make a recommendation to Student Senate.

Process for Receiving Funds
Once Student Senate has approved a funding request, students will be notified in writing of the allocation. The written notification should be signed and returned to the Student Life Center, showing the students' acknowledgement and agreement to the terms set by SFAC. Students should speak with the Student Life Administrative Assistant for any additional assistance

Publicity
If a group has received any amount of one-time funding from Student Senate, it must recognize that Student Senate has funded the event by including in all publicity, signs, posters, and advertisements the “Funded by Student Senate” or “Funded in part by Student Senate” graphic, which can be found HERE. Students attending a conference with one-time funding must recognize the funding provided by Student Senate in any programs or presentations about the conference.

One Time Funding Appeals
If an organization is unhappy with the allocation that SFAC agrees upon, they can appeal to SFAC for a second hearing. If a group is still unsatisfied with the result, they have the opportunity to bring their request to Senate through an individual senator without the approval of SFAC.

Creating A Budget

SFAC Standards
The following standards will be used by SFAC to evaluate funding requests:

1. Clothing: SFAC will not allocate money to pay for T-shirts or clothing of any kind.
2. Travel: SFAC will allocate for reimbursement for gasoline costs at the following rates:

 

• Cars: $0.25 per mile
• Minivans: $0.35 per mile
• Vans: $0.45 per mile

 

1. Bus Rental: If it is determined that bus rental is needed for economical traveling or to reduce risk, quotes must be provided at the time of the request.
2. Hotels: SFAC will consider reimbursement for hotels based on the university policy for housing at the following rate:

 

• The number of male students divided by four rounded up,
• The number of female students divided by four rounded up,
• The sum of the two numbers above multiplied by the number of nights’ stay
• This number multiplied by the GSA rate for the destination county in the event month

 

1. Plane Tickets: SFAC will consider reimbursement for plane tickets at the following rate:

 

• Ticket prices will be reviewed using a 4-week advancement schedule following the Friday after the initial funding request
• Ticket prices will be allocated for travel on the same days as stated in the funding request, excluding holidays or other high traffic travel times
• Ticket prices will be found using an online comprehensive flight comparison system such as kayak.com

 

1. SFAC will not provide funds for events in which enrollment in a university course is required for attendance or in which the participants will receive class credit. Tuition is paid by students to obtain credit and compensate faculty. The purpose of student fees is not to provide tuition compensation for students, or to compensate university employees.

 

SFAC Procedures

SFAC considers the following procedures in the consideration of funding requests. Procedures are not strict guidelines, but generally in the past what SFAC has allocated for similar events.

1. Food: SFAC will not allocate funds to pay food costs, excluding any food that is built into a conference or travel package.
2. Conferences: Higher consideration will be given to programming conferences as they are designed to benefit all of Drake and may be allocated more than professional conferences that are designed to aid in the professional development of the participants.
3. Prior Advertisement: SFAC reserves the right to not allocate funding if an organization places SFAC or Student Senate in a situation where a program has already been advertised without receiving the necessary funds.
4. It should be recognized that while precedent, history, and guidelines are important to SFAC there are always unique situations where SFAC must use its discretion.

Student Government

The Drake University Student Senate can be a large part of your Drake experience. Student Senate has worked for over 20 years to bring exciting programs, new developments and consistent communication to all aspects of the University. Members of Senate serve on committees and meet with campus administrators, discuss policies with professors and produce tangible results. You can be a part of the tradition!

Check the Student Senate's website for additional details.

Campus Security

Drake Campus Security is one of the largest private campus security forces in the state of Iowa, consisting of 20 full-time officers who patrol the campus around the clock and calendar. A computerized communications/dispatch post is staffed 24 hours a day to coordinate security activities.

Our security force conducts routine patrols to enhance the safety of our campus by deterring crime before it happens. Security officers work closely with the Des Moines Police Department in preventing crime in our surrounding neighborhood and, when necessary, making arrests and investigating crimes.

Check the Drake Security website for additional details.

American Republic Student Health Center

The American Republic Student Health Center is conveniently located west of the Drake Campus at the corner of 32nd and Carpenter. We provide health information, resources, and treatment for injuries and illnesses. We refer to area health care providers as necessary. The health center is available for full time students. Students may call 271-3731 to set up an appointment to be seen. We are staffed with nurse practitioners, registered nurses, and an office coordinator.

Check the Health Center's webpage for additional details.

Counseling Center

The University Counseling Center offers to all currently enrolled Drake students a variety of counseling services. Depending on the student's need, individual, couple, family, or group counseling may be provided. The UCC is available for workshops, training, psychological testing, and for referral information. In addition, UCC also offers consultation services to students, staff, and faculty who might have questions about student mental health issues or topics.

Check the Counseling Center's webpage for additional details.

Information Technology Services

The mission of the Information Technology Services (ITS) is to provide the Drake community with the information technology leadership, services and support needed to achieve the University's goals.

ITS's vision is that of an IT environment which empowers faculty, students and staff to use technology creatively and effectively to achieve their goals. This environment will have a standards-based architecture with secure, reliable infrastructure and services, and easy access to information. ITS will be focused on anticipating and meeting the needs of the community in an efficient and effective manner, and will have the resources appropriate to its mission.

The values of ITS staff include: customer focus and service, empowerment, open communication, and a commitment to quality in all that it does. Visit our website for additional details.

International Center

More than 250 international students from over 60 countries study at Drake University. The International Center provides pre-arrival information, arrival and orientation services, and special programs. Volunteers in the Des Moines community also offer a host family program. In addition, roughly 20% of Drake graduates study abroad during their undergraduate enrollment at the university. Opportunities exist in over 60 countries based on academic needs, language preparation and personal interests.

Check the International Center's webpage for additional details.

Professional and Career Development Services

Professional & Career Development Services offer comprehensive services to undergraduate and graduate students and alumni of Drake University. Our professional staff assists students and alumni in defining professional goals, obtaining career-related experiences, and creating and implementing job search strategies or plans for graduate/professional school.

Check the Professional and Career Development Services' webpage for additional details.

Student Accounts

As a division of Business and Finance, the Office of Student Accounts handles several services besides billing and collection of tuition payments. These additional services include information on tuition and fees, payment options, parking registration, transcript requests and pickup of student payroll checks. Check the Student Accounts webpage  for additional details.

Student Financial Planning

The Office of Student Financial Planning provides counseling and services designed to help students and their families meet the costs of financing an education at Drake University. Check the Student Financial Planning webpage for additional details.